Once you have made a reservation with us, we will confirm availability of space with that tour’s hosts for all itineraries including day tours and tour add-ons. The information you provide via our online reservations system helps us process your reservation request quickly and get the final confirmation of services back to you as soon as possible. The more detailed the information you provide, the better. If for any reason, we are unable to confirm your reservation as requested, we may suggest an alternative tour/excursion/add-on for your approval.
We will make every effort to fulfill last minute requests. However, reservations made less than 30 days prior to the first date of service cannot be processed without advance payment for the full amount of the tour. Once booked, all last minute reservations are final and non-refundable.
DEPOSITS AND PAYMENTS DUE
All reservations require a minimum deposit of 50% of your total tour price up to 60 days in advance. Reservations requested under 60 days will require full payment on confirmation of services from us. A reminder for “final payment due” will be e-mailed to you automatically 5 to 7 days prior to the due date.
Final payment is due 60 days prior to travel, however there are certain programs where final payment might be due earlier (for example cruises or cruise and land tour programs or lodge stays). If the final payment is due earlier than 60 days, it will be listed under the rate tables and on your invoice.
Your credit card will not actually be charged until we are able to confirm your reservations. When your tour is confirmed we will send you a confirmation invoice via e-mail.
FORMS OF PAYMENT
We only accept credit card payments as form of payment. We accept Visa, Mastercard, Discover and American Express. Providing Credit Card information within our online reservations system is safe and secure. The reservation check out is processed through SSL (secure socket layer) which prevents anyone else from accessing this information.
Upon receipt of final payment, you will receive your Alaska travel documents a minimum of 2 weeks prior to your arrival, with few exceptions. Please tell us if you prefer these documents be mailed to your specified address, or delivered to your first night hotel if your arrival is in Anchorage. We can also send documents by Fedex for an additional fee (Note: for international clients who want to receive documents in advance of arrival, Fedex is the only shipping option for sending documents.) Please select the preferred delivery option when you check out. Once issued and our delivery receipt is received, any lost documents may be re-issued for a fee of $100 per set.
TOUR CHANGES : FEES
Once confirmed and invoiced, any changes to existing Alaska reservations are subject to an administrative fee, plus any applicable cancellation fees charged by service providers. This applies to changes of dates, names or services. All requests for changes must be received in writing.
The following administrative fees will be charged every time a change is made. Changes within 30 days will be processed on an individual basis considering availability and penalties.
One Day Tours (per-occurrence): $10 per person / per tour
Tour packages of 3 nights or less: $50 per person
Tour packages of 4-7 nights: $75 per person
Tour packages of 8-14 nights: $100 per person
Tour packages of more than 14 nights: $150 per person
TOUR CANCELLATION POLICIES
All cancellation requests for booked tours must be received in writing. If you are concerned about canceling or interrupting your vacation due to events out of your control, please ask us about your Travel Insurance options.
The following is our typical tour cancellation fees schedule, which is based on a percentage of the total invoice.
The effective date is the date on which the written cancellation notice is received in our office by fax or e-mail. The cancellation terms for cruises, bear viewing, lodge stays, and Iditarod tours may vary from the below terms. Please see the specific “important information” notes for your specific tour on the dates and rates tab.
Any time after our written confirmation: 10% of invoice total
60 – 45 days prior to departure: 30% of invoice total
44 – 30 days prior to departure: 60% of invoice total
Within 30 days: 100% of invoice total
Cruise Company exceptions to standard cancellation policies noted as follows:
Holland America Line Cruises and Cruise Tours:
Any time after our written confirmation: $350 per person (cruise only) / $600 per person (cruise tours)
57 – 31 days prior to departure: 50% per person
30 – 17 days prior to departure: 75% of cruise fare
16 – 0 days: 100% of cruise fare
Any time after our written confirmation: 10% of invoice total or $375 per person, whichever is greater.
90 – 61 days prior to departure: $750 per person
60 – 46 days prior to departure: 50% of cruise fare
45 – 31 days prior to departure: 75% of cruise fare
30 – 0 days prior to departure: 100% of cruise fare
REFUNDS FOR NO SHOWS / UNUSED SERVICES
Any pre-booked service not checked-in for is considered a no-show and no refund will be issued. Any pre-booked service that is not used is not refundable.
ALASKA TRAVELER RESPONSIBILITIES
All Alaska Tours, Inc. (dba AlaskaTours.com) and its affiliated entities and its employees, shareholders, officers, directors, successors, agents, and assigns, neither own nor operate any person or entity which is to, or does, provide goods or services for these trips or tours. Because All Alaska Tours, Inc. (dba AlaskaTours.com) assumes no responsibility for and cannot be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrongful, negligent, willful, or unauthorized acts or omissions on the part of any of the tour suppliers, or other employees agents, (2) any defect in or failure of any vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (3) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of the Operator.
Act of GOD/Force Majeure
All Alaska Tours, Inc. dba AlaskaTours.com and/or its suppliers cannot assume liability for any loss, damage or injury of any nature resulting from an Act of God or any other force majeure (arrangements in any way because of unusual or unforeseeable circumstances beyond our control). These can include, for example, war, riot, labor strike dispute, terrorist activity and its consequences, natural or nuclear disaster, fire, or adverse weather conditions. We highly recommend offering travel insurance protection to clients.
BUYING TRAVEL INSURANCE
Once you’ve made your trip plans and confirmed your booking with Alaska Tours, consider purchasing travel insurance to protect yourself against trip interruption, cancellation, luggage issues, medical emergencies and the like. We offer a choice of Berkely Group plans for U.S. and Canadian residents and Patriot T.R.I.P. plans for visitors living in other locales.
TOUR PRICES ON ALASKATOURS.COM
Please note, all prices and information displayed on AlaskaTours.com are subject to change by our suppliers without prior notice. Whenever possible changes to programs, errors or rates after publication are posted on our website. Once reservations are confirmed prices are guaranteed.
We have designed our Alaska vacation packages for the North American traveler in particular. If you are from Europe, Australia, New Zealand, Asia or Africa, please contact us and we are happy to refer you to one of our tour operator partners overseas. Our partners overseas are very knowledgeable and will be able to assist you with your Alaska vacation planning.
If you have questions at all about travel insurance, or any other terms when making reservations please contact us and we will answer your questions promptly!